Maybe you forget the costs of event insurance, or smaller expenses such as permits, signing, renting furniture and also the waste costs. By drawing up the budget of your event, you can also see which costs you are missing. As an event planner, monitoring income and expenditure is your responsibility: an overview is the basis of budget preparation. Do you have a supplier who uses two or more VAT percentages in the quotation? Then create two or more budget lines.Ĭreating an overview of your event budget is of course the main goal, whether it concerns a festival budget, the budget of a private event or the budget of a business event. The tool then calculates the totals, including and excluding VAT. You enter all prices excluding VAT and enter the VAT percentage of the budget line in this field. VAT percentage: This field is only available in 'advanced' mode for corporate events.Please note, if those numbers change, you will have to adjust this field yourself. This way you can adjust the number of units yourself. In that case, tick the checkbox 'Manually adjust # units'. However, sometimes you want to work with a different number, for example, if not everyone is participating in the dinner. This is super handy, because if you adjust the number of people, the tool automatically corrects all budget rows that work with this number. By default, the tool takes the number of people you have set in your event's settings. # units: This field indicates the number of units by which the tool multiplies the unit price.For example $ 50 per person for the caterer. Unit price: do you pay an amount per person? By tent? Then you can enter the unit price here.For example $ 2500 rent for the event location. Fixed price: here you enter the fixed price that you pay to a supplier.Is your supplier not on the list? Then just type the name without making a selection. Click the event company name on the list. When you start typing, a list of suppliers we know on our platform will appear. Supplier: here you can enter the supplier or event venue you work with.Description: a short description of the cost or revenue.Cost/Revenue: Indicate whether the line is a cost or revenue.This way you can neatly put all costs together per category. For drink and food costs, for example, you choose the category 'catering'. Category: select a category in which the cost or revenue fits.Click on the 'Add budget line' button to add a new cost or revenue to your budget file.

It budget planning tool